Joining Instructions

2020 Person Centred Encounter Group

Hi, and welcome to the 2020 Online Encounter Group. This will be our second large online gathering, and we are very excited to have the opportunity to meet together in this way.

When And Where

The event will run from 7 pm Friday 16 October to 5 pm Sunday 18 October. The sessions will run as follows:

Friday

  • 7 pm to 10 pm

Saturday

  • 10 am to 12 noon
  • 2 pm to 5 pm
  • 7 pm to 10 pm

Sunday

  • 10 am to 12 noon
  • 2 pm to 5 pm

The sessions will be in Zoom you can access all the sessions via the link we sent by email. If you did not get or have mislaid the email, please contact us. The URL you received might look different from the sort of address you might have expected to see, but it’s a lot easier to remember, and to type in if you need to.

You are welcome to attend as many or as few of the sessions as you want, irrespective of what you specified on the booking form. The sessions on the form were for planning purposes. You are not restricted or committed to the sessions you specified.

Housekeeping

Joining the meetings

Dave and Teri will host the sessions, and we will start each session a few minutes before the scheduled time. If you try to connect too soon, you will get an error message from Zoom. Just try again a few minutes later.

The waiting room

Once you have connected, you will be admitted to a waiting room. The waiting room is to prevent anyone ‘bombing’ the encounter. We would expect to admit you very quickly so you should not have to wait long. If you don’t get admitted within a minute, or have any difficulties connecting in the first place, you are welcome to contact Dave via WhatsApp.

A few minutes silence

We plan to start each session with a few minutes of silence. The silence is intended to help us calm and be more present. Anyone is welcome to end the silence when they feel moved to speak. We will not formally open the sessions. While Teri & Dave are the hosts, and we are responsible for managing the technical aspects of our meeting, we are otherwise participating on an equal footing to everyone else.

Facilitation

The encounters are self-facilitated. Self-facilitation means that we have no designated facilitators. Everyone participates on an equal footing. Therefore, every one of us is equally responsible for facilitating the group.  While this might seem somewhat unusual, it works very well in practice.

Headphones and mute

Experience has shown that it’s better to mute yourself until you want to speak. Doing so reduces the amount of background noise for everyone. If we have 30 people, each with open mics, the level of background noise can become intrusive. So, please, do remember to mute yourself if you’re not speaking.

Some people prefer to use headphones, as doing so can also reduce the background noise, avoid echo, and enhance privacy. You are welcome to use headphones if you want. If you prefer not to, that’s fine, too.

Breakout rooms

The intention is to have a single large group each session. However, it is possible to create smaller breakout rooms if needed. If you feel you need a breakout room, please send a private message to Teri or Dave using the chat function.

Recording sessions

We have turned off the facility for anyone to record the sessions, or copy or save the group chat. Blocking the recording of sessions and the saving of chat is for everyone’s protection. It helps to ensure we have a confidential space.

 

Be seeing ya’

We are very excited to be part of this group. In a very real way, we are pioneering new ground, much as Carl and his contemporaries did in the physical meetings they organised.

We look forward to seeing you online.